There are many reasons why a project fails: lack of planning, poor team communication, inefficient resource management … the list is dreadfully long.
- Productivity apps are far more useful when you can quickly access all of your boards across multiple devices. For Trello, everything is saved to the cloud, which means you’ll get the same experience across any device you sign into. Trello has three supported platforms – Standalone desktop apps for Mac/Windows; A web based version at Trello.com.
- Trello is a popular web-based app for project management, which has been mimicked as a Trello for Mac app. Here, we’ll discuss how to use Trello, and some Trello alternatives if you’re not happy with the Trello app for Mac.
A major and common reason for project failure is constantly missing deadlines. This is a challenge for most companies: PMI’s 2018 Pulse of the Profession report revealed that 48% of projects didn’t meet their initial schedule.
With such a high failure rate in the market, how do you hit your deadlines? Simple. Start by tracking your projects more effectively using project-tracking solutions.
Solutions such as Trello help you eliminate error-prone and time-consuming manual project-tracking processes. You can see who’s working on the project, apply task labels and filters, assign due dates, attach files, and collaborate with your team—all on a single dashboard.
Trello adds desktop apps for Windows and Mac users The browser-based project management tool now has a native desktop app with new features, including a navigation sidebar to simplify use. There are many alternatives to Trello for Mac if you are looking to replace it. The most popular Mac alternative is Zenkit, which is free.If that doesn't suit you, our users have ranked more than 100 alternatives to Trello and loads of them are available for Mac so hopefully you can find a suitable replacement. This Trello alternative is designed for service organizations and allows you to integrate your employees, task, projects, and resources for transparency and effective utilization. Mavenlink is a more feature-rich Trello alternative with project management capabilities, allowing you to improve your project’s performance by monitoring budget.
That said, Trello isn’t perfect. Though it has more than 1,500 reviews on Capterra and an average 4.5 out of 5 stars, many users raise legitimate concerns. For instance, Trello relies on extensions, called “Power-Ups,” for many features. If you want more than one Power-Up—which include invoicing, time tracking, reporting, calendars, repeated tasks, and alternative views (such as gantt charts)—pricing goes from free to $9.99 per user.
Some reviewers also say that Trello loads slowly at times and sends email notifications long after a task has been changed—especially on cluttered boards. With these problems at hand, many turn to Trello’s competitors.
This article looks at five highly rated Trello alternatives. See the full list of Trello alternatives here.
Learn about the top 5 Trello alternatives for project tracking
To find the best alternatives for Trello, we analyzed the recommendations and ratings of Capterra users. Then we shortlisted the top five products mentioned in this report based on the following criteria:
- Have at least 4.5 stars on Capterra
- Have at least ten different reviewers from different companies
- Offer a first-tier plan that does not exceed $10 per month per user
Products are listed in alphabetic order.
1. ClickUp: Improve productivity of your small teams
Recommendation rating: 4.5 Reviews:882+ |
ClickUp is similar to Trello in terms of collaboration functionality: users can create tasks using cards, tag conversation threads, and resolve comments in it. They can also write in rich text, view real-time collaboration, and switch between board views.
The software offers a unique perspective on account permissions. Administrators can toggle permission controls based on project hierarchy—on the organization, team, project, or task level. The tool also offers integrations such as Dropbox for file sharing and Harvest for time tracking.
Pros | Cons |
---|---|
They like its many collaboration features such as the ability to capture notes and the built-in calendar. | Upgrade the mobile application such as the ability to sort tasks by priority or due dates. |
Users like the option to switch between different dashboard views such as time (calendar), kanban, list, and gantt chart. | Ensure a shorter learning curve—the interface can take some time to familiarize. |
They like the notepad feature that allows them to record notes and ideas, which they can later convert into tasks. | Better load time so that users can create and close tasks faster. |
How much does ClickUp cost?Free for one project with 100 MB of storage. Upgrade to $5 per user per month for unlimited storage, projects, apps, custom fields, and workflows. |
Tracking tasks on a kanban dashboard in ClickUp
2. FunctionFox: Track time and project status
Recommendation rating: 4.5 Reviews:121+ |
FunctionFox is a project and time tracking solution that’s ideal for small businesses working on client projects. It offers functionalities such as task management, group calendars, time sheets, stopwatch timer, invoicing, expense reporting, and contact management
As an alternative to Trello, FunctionFox offers similar features for task management. Project members can create, assign, and track tasks on a central location. While Trello offers simple kanban project workflows, FunctionFox offers detailed reporting that allows businesses to track project milestones and team availability.
Pros | Cons |
---|---|
Users like the fact that the tool clubs the project management, time keeping, and accounting functionalities. | Allow uploading more than one file at a time in the document management functionality. |
They like the resource allocation functionality that allows managers to plan employee schedules. | Make the interface more intuitive so that users don’t have to spend a lot of time learning how to use the tool. |
They also like the reporting functionality that helps them create reports for clients such as cost estimates, expense, and billable time reports. | Enhance the client management functionality such as by removing limitations on the number of clients that users can add in the timesheet. |
How much does FunctionFox cost?Starts at $5 for per user per month that includes timesheets, mobile access, and project templates. For $10 per user per month, you get resource allocation and project blog. The $15 per user per month plan offers document management and customizable reports. |
Tracking project status in FunctionFox
3. GoodDay: Plan tasks and streamline workflows
Recommendation rating: 4.5 Reviews:51+ |
GoodDay helps businesses track different aspects of a project such as task progress, milestones achieved, and employee activities. It offers project planning for identifying interdependent tasks with gantt charts, allowing businesses to make clear estimates of the time and effort required to complete a project.
As an alternative to Trello, GoodDay offers an online kanban dashboard that streamlines project workflows with cards, which represent tasks that can be moved along a simple, linear trajectory. This is beneficial for IT teams and Scrum users especially, as they often set up a kanban task workflow with columns for product backlog, sprint planning, current sprint, in progress, and done.
Pros | Cons |
---|---|
They like its usability and the simple navigation such as the drag and drop. | Refine the usability and functionality of the mobile app such as by adding the ability to view time reports on the phone. |
Users like the task management features such as the ability to push tasks along a workflow. | Add more third-party integration options with solutions such as Jira and Github. |
They like the customer service team, which is quick to respond to queries and offer resolutions. | Offer more features such as the ability to create subtasks and assign a task to multiple project members. |
How much does GoodDay cost?Free for up to 25 project members with 1 GB of storage. Upgrade to $5 per user per month for 10 GB of storage, 250 project members, and advanced integration with Slack and Dropbox. The “Enterprise” plan has custom pricing and no limitations on the number of users or storage. |
Planning tasks using a gantt chart in GoodDay
4. monday.com: Visualize project and task status
Recommendation rating: 4.5 Reviews:1702+ |
monday.com is a project and time tracking solution with features such as project templates, team collaboration dashboards, file sharing, and task management. Teams can share project documents, communicate by commenting on tasks, create project workflows, and know the time they spend on tasks.
The solution also offers features such as proposal and client management. This makes it a suitable project tracking tool for professionals who work with clients, such as contractors and architects, who need bid proposal creation tools and contact management.
Pros | Cons |
---|---|
Users like the ease of customization that allows them to configure boards, workflows, and dashboards. | Speed-up the software load time so that it functions smoothly when a large number of employees are using it to update project details. |
They like the reporting features such as the ability to understand team capacity for a project using resource allocation reports. | Simplify the pricing as per user, so that they have the option for less than five users in the basic plan. |
They like the customer support that is responsive and helpful, offering quick resolution to users’ queries. | |
How much does monday.com cost?The “Basic” plan starts at $25 for five users, with 5 GB file storage and unlimited project boards. The “Standard” plan starts at $39 for five users, with 50 GB file storage and unlimited activity logs. The “Pro” plan starts at $59 for five users, with unlimited file storage, time tracking, and private dashboards. The “Enterprise” plan comes at a custom price, with single sign on (SSO) integration and one-on-one training. |
Tracking tasks in monday.com (Source)
5. Resource Guru: Understand team availability for projects
Recommendation rating: 4.5 Reviews:58+ |
Resource Guru helps you track employee schedules in a project, among other things such as the availability of equipment.
As a project scheduling solution, Resource Guru offers features such as a built-in calendar for project managers to plot task timelines. Employees can then view their assigned tasks, the progress status, and deadlines. The tool also helps project managers assign the right employees to a project by matching their skill sets to the requirements.
Trello Alternative Mac Apps
You can use Resource Guru to also manage employee attendance such as tracking paid time-off leave requests.
Pros | Cons |
---|---|
They like the solution’s simple interface that makes it easy to plan and track team tasks. | Offer mobile versions of the software such as native iOS and Android apps. |
They like the customer support, which is responsive to their queries and makes changes based on their feedback. | Ensure faster load time, so that the software is quick and easy to use. |
Users like the ability to build and export reports of resource utilization in projects.td> | Add the ability to customize the notifications feature, so that users can set specific times for receiving updates. |
How much does Resource Guru cost?Tier 1 plan starts at $2.50 per user per month, offering unlimited projects and absence management. Upgrade to $4.16 per user per month for additional features such as reporting or to the “Master” plan for $6.65 per user per month to get phone support and data import capabilities. |
Tracking resource utilization in Resource Guru
Which Trello alternative is best for your small business?
Here’s a short summary of the alternatives listed in this article to help you understand the right solution for your business type and needs:
- Clickup: The tool is suitable for users who want a variety of dashboard views for tracking projects, including gantt charts and task lists, and not just kanban.
- FunctionFox: It offers functionalities for tracking employee time, managing projects, and handling client details. This makes it suitable for tracking client-based projects, in which managers need to create billable hours reports.
- GoodDay: It is similar to Trello as it offers a kanban board for tracking projects. The software can be useful to businesses for improving their existing project management processes and gaining visibility into employee performance.
- monday.com: The tool comes with features such as project calendars and task tracking dashboards. It also offers bid creation tools that can be useful for architects and contractors.
- Resource Guru: The tool has specialized features such as leave management and resource matching. This allows project managers to allocate the right employees to a project based on their availability.
If you’re interested in learning more about project management and kanban, check out: |
This piece was updated May 8, 2019 to include new software options and the most current information on the original options.
Looking for Project Management software? Check out Capterra's list of the best Project Management software solutions.
When you’re working on a large project, to-do lists can fall short. There’s simply too much going on and too many people involved. Instead, you need to use dedicated project management software.
But how do you choose a project management app? The answer depends on the size of your team, the way you prefer to work, and what you’re trying to accomplish.
Below, I’ll examine some of the best project management apps on the market to help you find the tool that’s right for your needs.
Trello
Overview: One of the original Kanban board apps, Trello provides a highly visual way to manage projects. https://factsyellow788.weebly.com/kindle-app-not-working-on-my-mac.html.
Trello is based on the Kanban board system of project management. Kanban organizes project tasks as cards on a board divided into columns. Each column represents a task status (typically to-do, doing, and done, though it can get much more complex). As work progresses on cards, you move them from left to right.
In addition to implementing this Kanban board design, Trello lets you assign cards to team members, set due dates, attach files, and make comments.
Trello also has a variety of power-ups you can use to improve your workflow. One of my favorites is the card aging power-up, which causes Trello cards to fade if they haven’t been worked on in a while.
Trello is useful for all kinds of projects. I’ve used it to manage editorial calendars for different clients, and you can even use it to manage software development. (Though keep reading to learn about project management apps created specifically for software development workflows).
Price:
- Most features are available for free.
- Increased storage, priority support, and third-party app integrations are available from $9.99/month per user.
Platforms: Android, iOS, Mac, Windows, Web
Asana
Overview: A flexible project management app with a variety of options for visualizing your work.
If you like Trello but wish it had more ways to visualize your tasks, then look into Asana. When you create a new project in Asana, you can view it in several different ways:
- List view displays project tasks as a list. You can divide lists into sections for easier organization.
- Board view displays tasks on a Kanban board divided into columns (similar to Trello).
- Calendar view displays tasks on a calendar, which can be helpful for ensuring your project is on track.
- Timeline view displays projects as a series of tasks on a timeline. You can draw connections between tasks to indicate dependencies. If you’re familiar with Gantt charts, this view is similar.
Besides these different project views, Asana lets you assign due dates, comment on tasks, divide to-dos into subtasks, and attach files. Many third-party app integrations are also available.
Price:
- Free for teams of up to 15 people with basic project views and features.
- Timeline view, dependencies, templates, and other advanced features are available as part of the Premium plan for $10.99/month per user.
Platforms: Android, iOS, Web
Notion
Overview: Built to replace several work apps, Notion is a fantastic option if you’re looking to build a customized project management experience.
Notion wants to be your all-in-one knowledge work app. You can use it to write documents, take notes, build knowledge bases, create spreadsheets, and manage projects.
At its core, Notion is built around pages and databases. Within each page, you can add content such as text, images, links, etc. This is already useful, but the true power of Notion lies in databases. You can add several types of databases to any Notion page, including kanban boards, lists, calendars, and tables.
Once you’ve created a database, you can add items to it to represent tasks, project assets, or whatever you need. And you can define custom properties such as “Team Member Name” or “Status” to help you manage your databases. Each item you create in a database is also its own page in Notion, meaning you can get very granular with the way you manage projects.
In addition, you have several options for viewing your databases. For instance, you can switch between viewing your database items on a kanban board and a calendar. This gives you more flexibility for managing your projects and makes it easy for team members to find the information they need.
Finally, Notion includes powerful collaboration features. You can comment on any part of a page, collaboratively edit pages in real time, and @mention other team members.
Price:
- Personal plan is free for individuals (and you can invite up to 5 guests to privately view your work).
- Personal Pro plan ($4/month) offers everything in the Personal plan plus unlimited file uploads, unlimited guests, unlimited version history, and API access.
- Students and educators can get the Personal Pro plan for free.
- Teams wishing to use Notion will need to upgrade to the Team plan ($8/month per team member).
Platforms: Android, iOS, Mac, Windows, Web
Want to see Notion in action? Here’s how Thomas uses it to manage his work:
ClickUp
Overview: More than just a project management app, ClickUp aims to be a unified hub for your knowledge work.
ClickUp attempts to combine to-do lists, project management, documents, spreadsheets, screen capturing, and more into a single app. While I don’t see it replacing all of my work apps any time soon, it is a powerful solution for project management.
Like Asana, ClickUp lets you visualize your projects using lists, boards, calendars, and Gantt charts. However, the app also adds a box view to show you the progress each team member is making on their tasks. This can be especially helpful if you’re managing a large team.
Additionally, ClickUp gives you a broader view of your work with goals. Goals are higher-level priorities for your organization that can guide your projects and tasks. And once you’ve set goals, you can break them down into targets (results you can quantify). You can then link targets to your tasks and watch a progress meter increase as your team completes them.
Price:
- A Free plan is available with unlimited users, unlimited tasks, and limited storage/integrations.
- For unlimited file storage, increased integrations, and advanced project management features, you can upgrade to the Unlimited plan for $5/user per month.
Trello Mac Download
Platforms: Android, iOS, Mac, Windows, Linux, Amazon Fire, Web
Basecamp
Overview: A long-standing project management app that still holds its own.
A lot of the apps in this article are very powerful but also complex. In contrast, Basecamp is refreshingly simple (but still powerful).
Basecamp divides your work into projects. Each project contains features such as a to-do list, a calendar, a message board, and a group chat for quick messages. There’s also a place to store documents, images, spreadsheets, and other external files.
This is all pretty standard stuff, albeit executed in a clean, well-designed way. However, there are two key features that set Basecamp apart from other project management apps.
Mac App Store is the simplest way to find and download apps for your Mac. To download apps from the Mac App Store, you need a Mac with OS X 10.6.6 or later. Browse and download thousands of apps for your Mac — from your Mac. Shop for apps by category, read user reviews, and buy apps in one simple step. Learn more about the Mac App Store. Learn how to submit apps. ITunes is the easiest way to organize and enjoy the music, movies, TV shows. Download app in mac.
First, each project has a feature called automatic check-ins. These recurring questions prompt team members to report on their progress, reducing unnecessary meetings with management.
Second, Basecamp includes a unique way to visualize your project progress: hill charts. These charts let you see each of a project’s to-do lists on a curve that resembles a hill.
The left half of the curve represents to-do lists that team members are still figuring out how to execute. The right half of the curve represents to-do lists that the team has figured out how to tackle
As team members become more certain about how to execute a to-do list, they can move it up and then down the curve. This high-level view helps you spot project obstacles and intervene if a team needs help.
Price:
- Free trial available for 30 days. After that, a flat fee of $99/month.
- Free accounts are available for students and educators, as well as a 10% discount for non-profits.
- A free Personal version is also available with limited projects, users, and storage.
Platforms: Android, iOS, Mac, Windows, Web
Struggling to finish a personal project? Here’s how to get unstuck.
Jira
Overview: A project management app built for software development teams.
Jira is a popular tool for managing software projects that use the agile development philosophy. Explaining agile development is beyond the scope of this article. But the basic idea is to develop, improve, and release software in increments instead of one large launch.
Jira includes many features built specifically for software development teams. At the core of this are issues, which represent what your team is working on (bug fixes, project tasks, etc.). Jira lets you organize your issues into a backlog, which is a centralized list of all your project’s tasks.
Jira offers two main ways to visualize your project’s tasks: scrum board and Kanban board.
Scrum is a technique for implementing agile development that breaks software projects down into sprints. (See this guide for a more detailed explanation). The scrum board shows you your project’s backlog, your team’s active sprints, and reports about the project.
The Kanban board shows your tasks on a board divided into columns according to their progress. According to Jira, this view is best if your team isn’t working in sprints, but rather a constant flow of work.
To get started, first download and install the necessary SlingStudio apps as mentioned above, and then hook up the equipment: Download the free SlingStudio Console app for your supported Mac from the SlingStudio Downloads page, located under Help. To use iOS or Android smartphones as video. Download apps by Sling Media, including SlingPlayer for iPad, SlingPlayer Basic for iPad, SlingStudio Console, and many more. https://factsyellow788.weebly.com/sling-studio-app-mac.html.
If your team already uses or plans to use agile development, then Jira could be the solution you’re looking for.
Price:
- Free for up to 10 users (with limited features).
- For teams of 11–100 users, Jira costs $7/month per user. A discount is available for larger teams, and a self-hosted version is also available.
Platforms: Android, iOS, Mac, Windows, Linux, Web
Monday.com
Overview: A highly visual project management app with extensive automation features.
Monday.com is an intuitive, flexible app for managing projects of all kinds. Like many other project management apps, Monday.com uses boards to organize information. Each board contains items divided into groups and columns.
How to see if apps downloading mac. Tip: The 64-bit version is installed by default unless Office detects you already have a 32-bit version of Office (or a stand-alone Office app such as Project or Visio) installed.In this case, the 32-bit version of Office will be installed instead. To change from a 32-bit version to a 64-bit version or vice versa, you need to uninstall Office first (including any stand-alone Office apps you. Find 32-bit apps on your Mac through Activity Monitor There’s an app called Activity Monitor that you can use to identify if an app is 32-bit or 64-bit. But it only works when an app is launched. Mac App Store is the simplest way to find and download apps for your Mac. To download apps from the Mac App Store, you need a Mac with OS X 10.6.6 or later.
Groups are the high-level organization for your items, such as “Planning” or “Designing”. Columns contain data related to items, which can be anything from a due date to a person’s name (and much, much more).
Using these building blocks, you can create a system to manage all kinds of work. If you don’t want to create a system from scratch, Monday.com offers dozens of board templates. You can also create your own templates if you want.
In addition to these features, Monday.com lets you automate common workflows (no coding knowledge required). Each automation is based on a recipe that uses information from the Monday.com app to execute an action. For instance, you could automatically notify your social media manager when you mark a blog post as “Published.”
Price:
Trello Desktop Client
- Starts at $8/month per user.
- For increased boards, automations, and integrations, you can upgrade to the Standard plan for $10/month per user.
- A free version is available for students and educators.
Platforms: Android, iOS, Web
Streamline Your Workflow with Project Management Apps
I hope this guide has helped you find the right project management app for your team. If you can commit to using a project management app, then you’ll be rewarded with a workflow that’s more efficient and less stressful.
Looking for more tools to stay organized? Check out these app guides:
Image Credits: writing on whiteboard